Fortra’s Data Classification Suite for government agencies

The Problem

Government agencies collect, use, and store personally identifiable information (PII) about citizens, employees, patients and other individuals every day. Much of this sensitive information is held in unstructured formats such as documents, emails and various other file types, but the exact location and storage of the data is difficult to track. This poses a significant risk for government agencies as it is hard to protect data that is not understood or properly identified.

The escalation of security breaches involving PII has contributed to the loss of millions of records over the past number of years, and these breaches can harm both individuals and government agencies due to identity theft, loss of public trust, legal liability, or remediation costs.

Government agencies must act in a manner that recognizes the rights and privacy of individuals with respect to their personal information. While there is a recognized need for agencies to collect, use and disclose personal information, procedures for doing so must be followed with appropriate care. DCS for Government Agencies DCS’ proven data protection and privacy programs accurately identifies sensitive data and strengthens existing security solutions within government organizations. The DCS Data Detection Engine, a collection of multiple data detection methodologies, including machine learning, offers a seamless user experience and helps government organizations comply with compliance regulations and minimize risk of data breaches.

The Solution

Fortra's Data Classification Suite provides government bodies the ability to identify the data they possess, be it PII or otherwise, using metadata tags. This data can be classified per government regulation and standards, which not only helps to protect that data but educates and builds awareness of PII among employees, contractors, and partners. The classification of this data allows for the appropriate controls and protection to be put in place, based on specific mandated policies, ultimately ensuring the data within government agencies remains secure.

How Fortra's Data Classification Suite ensures compliance for Government Agencies

DCS solutions are powered by the DCS Data Detection Engine, a collection of multiple data detection methodologies, such as machine learning. These solutions help organizations achieve regulatory compliance, while also allowing for a seamless user experience.

DCS enhances the effectiveness of data protection and privacy programs by identifying not only what data government agencies have, and how sensitive it is, but also how it should be handled by an agency’s security ecosystem. DCS offers a solution that will solve many government agencies concerns when it comes to securing their data:

Ensure Highly Sensitive/Secret Information Stays Within A Government Agency

The DCS Data Detection Engine can detect and protect sensitive data and secret information through agency policy, ensuring, if required, that sensitive information is not shared with external contacts.

Enforce Secure Marking Schemes

DCS allows you to fully customize your marking schemes. Through manual enforcement and automation, DCS ensures all data is properly marked and protected accordingly.

Defensible Deletion

Government agencies can use DCS to apply retention periods to their data at rest to make sure that data is reviewed and deleted accordingly, minimizing risk while also complying with defensible deletion mandates.

Classify Data Across All Platforms And Devices

DCS solutions work across all major platforms and devices, ensuring that sensitive data remains secure and properly marked, no matter where that data is coming from.

Secure Sharing Between Employees, Other Agencies, And Countries

DCS allows employees to securely share important information with each other, other agencies, and other countries, ensuring data is being delivered only to the right individuals. DCS identifies and classifies the sensitive data being distributed as set out by government agency policy.

Digital Transformation – Moving From Manual To Automated Classification Processes

DCS empowers government agencies to embrace digital transformation on their own terms. Each agency can choose to move from a fully manual process, to a system-guided solution, or to completely automated processes, based on requirements and needs.

More Robust Security Ecosystems

DCS’ ability to accurately identify the sensitive and secret information within government agencies strengthens the surrounding security ecosystem, as the rest of the tools can read the rich metadata to fully understand how and why data needs to be protected.

Reporting And Analytics On Sensitive Data

DCS provides analytics and reports on the sensitive data flowing through government agencies, allowing them to better understand, use, and protect it.

Achieve Compliance With Specific Regulations

DCS offers deeper and richer customization options for policy and classification than any other product on the market. This power and flexibility help government agencies remain compliant with both existing and upcoming mandate and regulation requirements. Government agencies around the world rely on DCS to ensure that the vast amounts of sensitive data they collect, use, and store remains secure while their employees maintain productivity and enjoy seamless workflows.