Data Protection and Compliance for Government

Governments are in the Business of Handling Sensitive Information

From individual Personally Identifiable Information (PII) to official, sensitive, or policy planning documents, handling confidential information is a critical part of governing. But identifying and managing all that data can be difficult – especially when it shows up in unstructured formats like emails and documents. It’s a big reason why, despite numerous stringent regulations, public sector data breaches are still commonplace.

Government or federal organizations, including both central and state departments or local councils, recognize the need to protect sensitive data from the point of creation through to distribution, storage, and destruction. Data Classification can bring huge benefits; it can make users more aware of the sensitivity of the data they are using, drive data protection software and prevent individuals from accessing or mistreating sensitive data. Data Classification takes the risk out of sensitive data sharing.

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Data Classification Solutions for Government

Protecting PII in the Government

This guide dives into strategies to help organizations comply with PII privacy requirements and how data classification can help.  

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The Challenge

Public sector organizations and government agencies need simple, intuitive, and powerful tools to help employees across agencies and departments accurately identify and classify sensitive data.

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The Challenge
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The Solution

The Solution

Fortra’s Data Classification Suite (DCS) solutions harness the power of end users to ensure sensitive data is identified, classified and marked as it’s created and shared. Machine readable classification, stored in file headers, allows the system to guide end users as they conduct their regular business, automatically notifying them when potential PII is spotted in an email or document. Metadata and markings attached to documents ensure easy and consistent sharing among organizations.

Compatible with Microsoft Office

Many governmental organizations have standardized on MS Office, and DCS is fully compatible with Microsoft’s suite of tools including classification solutions for Office (including email classification for Outlook and document classification for PowerPoint, Word and Excel), metadata and markings for SharePoint, and file server classification for Windows Server.

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Compatible with Microsoft Office

Reduce Risk through Identification and Education

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Reduce Risk through Identification and Education

DCS identifies the existence of PII (e.g., names, identification numbers, personal characteristics, linkable information such as birthdays) and other sensitive data through automated categorization, along with where it’s located and stored. At the same time, automated content warnings and markings built into everyday business processes keep end users engaged in the protection of sensitive data when sharing or corresponding with internal and external contacts.

Maintain Compliance – No Matter Where You’re Located

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DCS classification solutions are flexible enough to meet the most demanding international and domestic regulations, such as:

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