Governments are in the Business of Handling Sensitive Information
From individual Personally Identifiable Information (PII) to top-secret defense or policy planning documents, handling confidential information is a critical part of governing. But identifying and managing all that data can be difficult – especially when it shows up in unstructured formats like emails and documents. It’s a big reason why, despite numerous stringent regulations, public sector data breaches are still commonplace.
Government or federal organizations, including both central and state departments or local councils, recognize the need to protect sensitive data from the point of creation through to distribution, storage, and destruction. Data Classification can bring huge benefits; it can make users more aware of the sensitivity of the data they are using, drive data protection software and prevent individuals from accessing or mistreating sensitive data. Data Classification takes the risk out of sensitive data sharing.
Public sector organizations and government agencies need simple, intuitive, and powerful tools to help employees across agencies and departments accurately identify and classify sensitive data.
Fortra’s Data Classification Suite (DCS) solutions harness the power of end users to ensure sensitive data is identified, classified and marked as it’s created and shared. Machine readable classification, stored in file headers, allows the system to guide end users as they conduct their regular business, automatically notifying them when potential PII is spotted in an email or document. Metadata and markings attached to documents ensure easy and consistent sharing among organizations.
Compatible with Microsoft Office
Many governmental organizations have standardized on MS Office, and DCS is fully compatible with Microsoft’s suite of tools including classification solutions for Office (including email classification for Outlook and document classification for PowerPoint, Word and Excel), metadata and markings for SharePoint, and file server classification for Windows Server.
Reduce Risk through Identification and Education
DCS identifies the existence of PII (e.g., names, identification numbers, personal characteristics, linkable information such as birthdays) and other sensitive data through automated categorization, along with where it’s located and stored. At the same time, automated content warnings and markings built into everyday business processes keep end users engaged in the protection of sensitive data when sharing or corresponding with internal and external contacts.
Maintain Compliance – No Matter Where You’re Located
DCS classification solutions are flexible enough to meet the most demanding international and domestic regulations, such as:
- The Controlled Unclassified Information (CUI) program, implemented in 2018 to standardize how U.S. government entities share information.
- The UK’s Government Security Classifications Policy (CGSP), requiring all governmental entities in the UK classify information as one of three types.
- The Australian Email Protective Marking Standard (EPMS), a frequently changing set of rules requiring ongoing classification process adjustments.